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Discussion Starter #1
This may not be the right place to post this, so feel free to "correct" me.

We are putting together a charity ride this fall and I am looking for advice. We have a decent route defined but I am looking to the community for advice, pitfalls or suggestions from anyone who has organized an event like this in the past. What am I stepping into? what do I need to be careful of? if you have done this before, what is the one big thing you wish you could have done differently?

Any suggestions will be appreciated.
 

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If you are organizing an actual ride, you need to set up an organization so it is not you personally, get plenty of event insurance and as good a liability waiver as you can.
 

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jeffklt said:
If you are organizing an actual ride, you need to set up an organization so it is not you personally, get plenty of event insurance and as good a liability waiver as you can.
+1, absolutely.

I'm going on an IBA SS1000 ride this Saturday, for the American Cancer Society. The 10 riders (and a few passengers) have all signed a waiver; this was witnessed, etc., etc. We attended a meeting where we discussed rules of the road, what to do at gas stops, etc.; who was bringing food and water; bike-to-bike communications; what to do when there was a mechanical problem, of if stopped by Mr. Police Officer. :)
 

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I put on a few motorcycle ride events. I and a lot of others do not care for a "follow me ride" so I put together the "Amazing Ride for MS" and it was fashioned after the Amazing Race on TV. www.Amazingrideforms.ca We all had a great time, but, when I moved here to Edmonton the ride did not continue as there was no one willing to take on the responsibilities of it.

Garry
 

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Charity aside, what kind of ride? Will it be a ride where all the motorcycles depart at the same time and ride in one large group to somewhere? I've never been a fan of those and am often concerned more about other motorcycles than the irritated cagers held up by the ride. There is an inevitable see saw effect in those rides. Go fast, go slow, go fast, stop, go slow etc....

A poker or dice run is easier to manage from a safety standpoint. Riders can go solo or in small groups and there is no motorcading through intersections.

You can look for your recipient of the donations too. Some get very active (personally have dealt with Angel Flight there) in helping out and even planning while others just sit back and wait for the money.

Just my two cents.
 

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Discussion Starter #6
OK, So far I am hearing "cover you behind legally". We have taken care of this since our ride is sponsored loosely by our company. I planned on having everyone sign a release (after it is blessed by our Lawyers). Does anyone have an example of releases they have used? or where to find one? I have found a couple online that I think I can modify.

We are nestled up against the mountains just outside of Golden Colorado, so our thought is to do a group ride from our work to Breckenridge (about 70 miles), have lunch there(hopefully sponsored), have some raffle items and maybe some other fun awards. If we sponsor lunch we are thinking we can ask for a minimum of $50 per machine. (maybe extra from the Harleys since they seem to have more money than good sense) We would then disperse and ride home separately. I have done large group rides and I really do not like them from a safety aspect. Not everyone in the group rides at the same level and this makes it tough. My initial plan for this ride is to break the group up into little packs of 5-6 bikes with an appointed leader and tail gunner position to keep the groups together. Has anyone else done a ride like this? how did it work?

FYI- the ride will benefit the Leukemia and Lymphoma society which is a really great charity. We are tentatively planning on September 22, so if anyone is in the area and wants to join in, you are welcome.

Thanks for the input. I would love to hear more.
 
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