Advice on a Fundraiser/Iron Butt ride event? - BMW Luxury Touring Community
 
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post #1 of 6 Old Oct 28th, 2007, 7:12 pm Thread Starter
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Advice on a Fundraiser/Iron Butt ride event?

I am looking for ideas, positive or negative, on this subject. I don't have a clue how iron butt rides are conducted. However, in a conversation with another rider he expressed a desire to attempt a 1K, 24 hr ride and in the same conversation we also discussed a local charity that needs help.

I am toying with the idea of organizing something that offers the opportunity for folks to participate at the level they are comfortable--250 miles up to 1K and in some way make it a fund-raising event. Maybe a poker run format of some kind? Maybe get folks to pledge a per mile amount of money to their "rider" in addition to entry fees, donations of prizes, raffles, etc.

I think there is pretty good potential to get some local/area business support

Any thoughts or someone I could contact for advice?

Thanks

'02 Silver R1150RT

Lynn
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post #2 of 6 Old Oct 28th, 2007, 8:19 pm
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Some randome thoughts in no particular order -

Sounds like a good idea, raising money for charities is always a good thing.

You may want to contact Mike Kneebone at the Ironbutt Association - http://www.ironbutt.com/about/default.cfm - to find out how others have done this, as well as to get any permission necessary to use the Iron Butt name to market/advertise the event. You may even want to check into sponsorship, if he does this type of thing (read on to see why).

Are you prepared to get the necessary insurance and such to sponsor such an event, or do you have a sponsoring organization (club, dealer, etc.) that carries insurance for such a thing? Having been involved with CCR for a little while as well as an officer and/or director of a HOG chapter (Harley Owners Group) for 7 years, this is way more important than you may think. As soon as you put something like ths together you are exposed to lawsuits and need to protect yourself. For example, someone goes down on your ride and they sue you for the vehicle damage and injuries. Without appropriate insurance you bear the burden of paying this if found liable in court, and they can take everything you have from your pocket change to your home and vehicles. Albeit not for profit and for a very good cause, you are still entering into a business venture that bears liability, and it should be entered into in a way to protect the principles from losing their shirts in a situation like this.

Speaking of non-profit, do you (or the sponsoring entity) have non-profit status? With money changing hands for entry fees, pledges, donations, etc., there needs to be some accounting of the funds and their dispersement. Otherwise you and/or others could get audited and saddled with an unexpected (and hefty) tax burden. Again, this is that business venture thing coming into play.

Don't let these comments scare you away from doing this; I think it's a good idea. You just have to remember that not everyone that comes out for a good cause will remain in that mindset if something goes wrong, and someone will eventually ask to see the numbers and wonder where the money went. Just be thoughtful and protective of yourself and your personal interests so they can remain intact after the good deed is done.

David Taylor
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post #3 of 6 Old Oct 28th, 2007, 8:49 pm Thread Starter
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Thanks, David. Your reply is very helpful. I had not considered some the details that you mentioned. I can think of a few possible solutions to some of those problems but others seem more difficult. I appreciate your thoughtful response and suggestions. It gives me some direction as we explore the possibilities.

Thanks again.

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Lynn
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post #4 of 6 Old Oct 28th, 2007, 9:05 pm
 
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Couple of comments along the same lines.

Currently, the AMA will not sanction and thus insure an event where riders are expected to ride more than 12 hours in the saddle at a time. Their current prescribed format is 12 hours riding, a mandatory 8 hour break, and then another 12 hours riding. That makes it kind of hard to pull off a SaddleSore 1000 as any first-timers would have to knock it out in under 16 hours.

I do encourage you to get event insurance if you're planning to organize something for more than just you and another friend or two.

One thing you might do ... something like getting sponsors to pay a fixed amount per mile ridden by a participant. Say they offer to pay $1/mile. If the rider pulls off the SS1K, they pay the $1000 which is then donated to charity. In this way, a rider may not feel obligated to push on to the 1000 mile mark if they are otherwise too exhausted to continue. If they can only pull off 550 miles, they still pull in the donations for that distance.
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post #5 of 6 Old Oct 28th, 2007, 9:20 pm Thread Starter
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More great info. I like the idea of the per mile sponsorship as it would allow casual riders in community and area to get involved even if they only rode 100 miles.

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Lynn
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post #6 of 6 Old Oct 28th, 2007, 10:52 pm
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Another thing to consider... You may need Police/Highway patrol escort to some degree depending on the size of the event and the number of participants, and/or at least some degree of security at the starting point

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